Meeting Management Software for Governmental Institutions
Using adam.ai for board management in government agencies can improve the efficiency and effectiveness of their board meetings, enhance governance, and ensure compliance with transparency and security standards.
Join local and global organizations reshaping the future of their meetings
Join local and global organizations reshaping the future of their meetings
Customization and Scalability
Customizable Interfaces
Highly customizable to adapt to the specific operational and governance needs of different government agencies.
Scalable Solutions
Capable of handling different levels of government operations, from local councils to national agencies.
Integration with Other Government Systems
Integrates with other government systems for a seamless workflow, reducing the need for multiple separate systems.
Transparency and Public Access
Document Accessibility
Allows for board materials, such as meeting agendas, minutes, and resolutions, to be made public in accordance with transparency laws, including options for publishing approved documents to government websites or public portals.
Live Streaming
Integration with tools that enable live streaming of meetings to ensure public accessibility and transparency in proceedings.
Public Comment Integration
Enables the collection and management of public comments and feedback on published documents and live-streamed meetings, ensuring active citizen participation and enhanced transparency in government processes.
Secure Communication and Information Handling
Secure Messaging
Given the sensitive nature of government discussions, adam.ai provides an encrypted communication channel within the platform, to protect classified or confidential information.
Secure Document Storage and Sharing
Government documents, such as legislative proposals, policy documents, and confidential reports, can be shared and stored securely on the platform.
Role-based Access Control
Ensures that sensitive information is accessible only to authorized personnel, with customized access depending on the security clearance or role of the user.
adam.ai is SOC2 compliant, respects your privacy, and adheres to international security regulations
SSO sign in, SOC2 compliant, GDPR compliant, AES encryption, Salt safeguard, and oAuth 2.0 authentication. We have procedures, checks, and audits in place to systematically help guarantee everyone uses our service in a secure and safe manner.
Decision Making Support
Voting and Polling Tools
Secure electronic voting mechanisms for decision-making processes, important in settings where not all members can be physically present, to achieve consensus on governmental policies.
Analytics and Reporting
Provides insights into meeting durations, decision outcomes, and member participation, which can help streamline operations and improve governance practices.
Survey and Feedback Modules
Facilitates the collection of feedback from various stakeholders, including the public, when needed for legislative or regulatory decisions.
Compliance and Record Keeping
Automated Compliance Checks
Tools that help ensure all meetings and decisions comply with statutory requirements, including the recording and archiving of all actions in a searchable format for audit purposes.
Long-term Archiving
Facilities for secure, long-term storage of records to meet legal requirements for document retention.
High-level Security
Given the sensitive nature of governmental information, adam.ai’s security features ensure that data is handled securely, supporting compliance with governmental regulations on data protection.
Integrations
Integrates with your existing tools
Integrate all the tools you already use and are familiar with into your meeting workflow. No more multiple tabs or scattered content.
Efficient Meeting Management
Advanced Scheduling
Schedules meetings based on the availability of government officials, automatically sending invites and reminders, including integration with other government scheduling tools.
Real-Time Collaboration
During meetings, participants can share their screens, use integrated video conferencing, and collaborate on documents in real-time.
Automated Minutes Creation
Facilitates the recording of minutes and key decisions, which is critical for maintaining accurate public records for compliance and auditing purposes across departments.
Agenda Setting
Users can collaboratively set and distribute agendas before the meeting, with templates and tools that standardize the creation of agendas, ensuring all participants are prepared and key governmental topics are covered.
Easy Access and Organization
Documents can be linked directly to specific meetings, making it easy for board members to access the materials they need for each discussion point.
Integrated Video Conferencing
Facilitates remote participation, which is crucial for involving board members who might be away or traveling, enhancing attendance and participation.
Annotation
Enables real-time document annotation during the meeting, which is particularly useful for discussing complex reports.
Customization & Branding
Enables admins and owners to brand their meetplace and customize workflows, notifications, and document management to fit the specific processes and needs of their institution.
User-Friendly Interface & Experience
Offers an intuitive, easy-to-navigate interface and a seamless experience that requires minimal training for all users, including board members who may not be tech-savvy.
Actions and Project Tracking
Action Item Monitoring
After decisions are made, the software can track the implementation of actions, alert responsible parties of deadlines, and provide updates on progress to ensure accountability and follow-through on governmental decisions and initiatives.
Performance Dashboards
Visual dashboards to monitor the progress of government projects and initiatives, enhancing decision-making and oversight.
Deadline Tracking
Keeps all members informed about upcoming regulatory deadlines and important follow-up activities.
Mobile Compatibility
A mobile-friendly version that allows officials to access documents, participate in meetings, and perform approvals securely from any location, guaranteeing a consistent experience across desktop, mobile, and tablet devices.
