May 10, 2022 · 7 min read

How to Choose the Perfect Meeting Minutes Template + Examples

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Mary Nour

how-to-choose-the-perfect-meeting-minutes-template-plus-examples

What are meeting minutes?

What is the purpose of meeting minutes?

What are the types of meeting minutes?

Action minutes

Discussion minutes

Verbatim minutes

Choosing a meeting minutes template

What should be included in a meeting minutes template?

  • Organization name
  • Date and time
  • Names of meeting participants
  • Who is present and who is absent
  • The time at which some participants joined after the meeting started (to determine what decisions they were involved with or voted on)
  • Meeting purpose 
  • Acceptance or amendments to previous meeting minutes
  • A meeting agenda: it's a guide to how the meeting will go. It includes topics and tasks that will be discussed during the meeting.
  • Discussion items: you need to capture each key points and how they were discussed. One of the best practices when writing meeting minutes is choosing a note-taking method that complements the way you process info.
  • Votes and decisions: Discussions often lead to decisions that are either instantly effective or need to be voted on. So, you need to include that in your meeting minutes.
  • Action items: Productive meetings are actionable meetings. Discussions votes, and decisions lead to tasks that are assigned to responsible people. You need to write down 
  • Assigned tasks: Meeting minutes should include clear statements on tasks and who they are assigned to.
  • Due dates and follow-up: Productive meetings are meetings that lead to defined tasks with due dates to follow up and create momentum between meetings.
  • Relevant documents: Relevant documents are sometimes an essential part of the discussion and meeting outcomes. So, you need to mention them to be easily referred to when necessary.
  • The most important goal of the meeting
  • Secondary goals of the meeting
  • The most important decisions to be reached
  • Highlighting the important agenda items
  • Expectations about what the meeting minutes should cover
  • Knowing if there is a preferred format

Meeting minutes template examples

How to effortlessly write meeting minutes 

How to create a meeting agenda
How to upload files to a meeting
How to create action items in a meeting
Take notes in real time
 Decisions and voting in meetings
Chat with attendees during the meeting
How to generate meeting minutes
  • adam.ai is one of Atlassian Ventures' portfolio companies.
  • In the meeting management software category on G2, adam.ai has been ranked a leader and a high performer for successive quarters in the past years.
  • adam.ai has been included in the Forrester Report in the AI-enabled meeting technology landscape.
  • adam.ai is trusted and used by powerful teams and organizations worldwide for all types of critical meetings, like board, committee, project management, and business development meetings.
  • And most importantly, adam.ai integrates with your existing workflow, is SOC2 compliant, provides dedicated support and success, and has a free trial option.

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About the author

Mary Nour

Product Marketing Manager at adam.ai

Content creator, eager learner, and an animal lover.

Mary Nour